Property Use Request Procedure

The property use and event request procedure involves two steps; submission of a property use/event application and approval by the GLT. What constitutes and event is at the discretion of the GLT; so if you are planning an organized event and do not know if it requires GLT approval, please submit the application to be placed on the agenda. Requests should be submitted in a timely manner to allow for the process to be completed, which could possibly take up to 60 days.

Step 1: Submit a Property Use/Event Request Application

Organized groups requesting permission to host events on GLT properties must complete the Glocester Land Trust Property Use/Event Request application and have it submitted at least ten (10) days prior to a GLT meeting in order to be placed on the agenda for consideration.

If the application is submitted in time to be put on the next meeting agenda, the applicant will be notified to attend the GLT meeting of the Board of Trustees to discuss their proposal.

Step 2: Approval of Request at GLT Meeting

Applicant can expect to provide the following at the meeting:

  • Applicant must provide a signed copy of the Indemnification Waiver
  • Applicant must have all information pertaining to the specifics of the event disclosed on the application and be available to answer any of the GLT Board’s questions concerning the event.
  • Applicant must submit proof of insurance coverage, which are:
  • The GLT requires that all third parties hosting events on GLT property carry a minimum of $1,000,000 of liability insurance coverage. However, at the discretion of the GLT, higher limits may be required based on the proposed event. If so, this would require the applicant to return with proper documentation of limits at the next scheduled GLT meeting.
  • If an organized group already has liability insurance for hosting events, a copy of their insurance rider listing the GLT must be submitted and verified by the GLT. However, at the discretion of the GLT, higher limits may be required based on the proposed event. If so, this would require the applicant to return with proper documentation of limits at the next scheduled GLT meeting.
  • If an organized group does not have liability insurance, the GLT’s insurance provider, the Interlocal Trust, does offer a TULIP program allowing a policy to be purchased in $1,000,000 increments. The cost of a TULIP is based on the number of days, type of event, and number of people attending. The required amount of the TULIP policy is at the discretion of the GLT, higher limits may be required based on the proposed event. If so, this would require the applicant to return with proper documentation of limits at the next scheduled GLT meeting.

The GLT may grant permission if:

  • The event complies with the Stipulations for Use requirements
  • A signed Indemnification Waiver is submitted
  • Insurance requirements are satisfied

If the applicant does not satisfy these three requirements, then the application will be tabled to the next GLT Board of Trustees meeting to allow the applicant time to remedy any concerns.

For additional questions or concerns, please email the Chair at This email address is being protected from spambots. You need JavaScript enabled to view it..

 

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Contact us

  • Glocester Land Trust
    1145 Putnam Pike
    PO Box HH
    Chepachet, RI  02814
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